MI reporting on RM6376.

RM6376 runs from 30 April 2026 to 29 April 2029 under the Procurement Act 2023 as a closed framework. Lot 1, Teachers and Education Recruitment, lists 192 suppliers; Lot 2, managed service provision, lists 16. From September 2026 single and multi-academy trusts must procure supply staff through the framework, a mandate published in the 2026 Academy Trusts Handbook.

Crown Commercial Service became the Government Commercial Agency on 1 April 2026. Documents published before that date still say CCS and remain valid.

Source: Government Commercial Agency, RM6376 Supply Teachers and Education Recruitment.

Framework Schedule 5 sets one date: "MI Reports must be completed and returned to GCA by the fifth Working Day of every month during the framework period and thereafter until all transactions relating to Call-Off Contracts have permanently ceased. If at any point there is a period of a month where no reportable transactions occur, then a declaration must be made confirming no business has been conducted, in place of data submission."

A quiet month is therefore still a reportable month. The declaration replaces the data, not the submission.

Source: Government Commercial Agency, Framework Schedule 5 — Management Charges and Information v1.0 RM6376, published in the RM6376 framework schedules (ZIP).

The schedule fixes both the period and the unit: "In a MI Report, the Supplier should report contract data that is one month in arrears. For example, if an invoice is raised for October but the work was actually completed in September, the Supplier must report the invoice in October's MI Report and not September's. Each Order received by the Supplier must be reported only once, i.e. when the Order is received."

This matters for anyone sizing the work. A weekly placement pattern does not produce a weekly reporting line — the reporting unit is the Order, counted when it arrives.

Source: Government Commercial Agency, Framework Schedule 5 — Management Charges and Information v1.0 RM6376, published in the RM6376 framework schedules (ZIP).

The template published with the framework schedules holds four sheets: Guidance Notes, Invoices Raised, Service Table and Lookups. Only Invoices Raised is filled in by the supplier. Unlike the Cloud Compute 2 template used on RM6292, there is no separate Contracts sheet — contract-level and invoice-level data are not split.

Invoices Raised runs to twenty-two columns: Customer Organisation Name, Customer Unique Reference Number (URN), Customer Invoice/Credit Note Date, Customer Invoice/Credit Note Number, School OFSTED URN, Lot Number, Service Description, Unique Worker Reference Number, Job Type, Role, Key Stage, Curriculum Subject, Fee Type, Nominated Worker?, Worker Pay Type, Unit of Measure, Gross Pay Rate, Price per Unit, Supplier Fee, Quantity, Total Cost (ex VAT) and Sub-Contractor / Supply Chain Member Name.

Ten of those columns carry list validation, all fed by the Lookups sheet: Lot Number, Service Description, Job Type, Role, Key Stage, Curriculum Subject, Fee Type, Nominated Worker?, Worker Pay Type and Unit of Measure. Seven of the ten depend on another column's value — Service Description on Lot Number, Role on Job Type, Key Stage on Role, Curriculum Subject on Key Stage, and Unit of Measure, Nominated Worker? and Worker Pay Type all on Fee Type. The Key Stage list is held in the sheet's extension block rather than beside the other nine, so a tool that reads only the older element will not see it.

The Service Table sheet lists the validated service options in two blocks: Job Type, Role and Key Stage across 316 rows, and alongside them Key Stage and Curriculum Subject across 568 rows.

Source: RM6376 Supply Teachers and Education Recruitment MI Template GCA, v1.0, SHA-256 6003d9f9…c077, published in the RM6376 framework schedules (ZIP), retrieved 18 August 2026.

Admin Fees run on a rolling three-month window: "If, in any rolling three (3) Month period, two (2) or more MI Failures occur, the Supplier acknowledges and agrees that GCA shall have the right to invoice the Supplier Admin Fee(s) with respect to any MI Failures as they arise in subsequent Months."

The MI Default runs on a separate rolling six-month window: "If two (2) MI Reports are not provided in any rolling six (6) month period then an MI Default shall be deemed to have occurred…" On an MI Default, GCA is entitled to a Default Management Charge, set at the higher of the supplier's average Management Charge over the previous six months or £500. The schedule also gives the supplier five Working Days to rectify a deficient report after a reminder.

Source: Government Commercial Agency, Framework Schedule 5 — Management Charges and Information v1.0 RM6376, published in the RM6376 framework schedules (ZIP).

RM6376 is not a supported route. UK Filing verifies RM6292 Cloud Compute 2 against its published template and customer URN list, and checks HealthTrust Europe returns against the contractual core. Nothing on this site validates, prepares or submits an RM6376 return, and this guide does not change that. The free file checker applies RM6292 rules, so an RM6376 workbook dropped into it will read but will produce errors against the wrong framework. What each route covers, and what it does not, is set out on the coverage page.

If you report on RM6376 and would use a checker for it, the fastest way to make that known is to read this page — the count of visits to it is the only signal we act on.

GCA's document listing at gca.gov.uk/agreements/RM6376/documents returned a server error when this guide was written; the schedules were read from the ZIP linked on the agreement page itself. We have not confirmed whether the RM6376 MI template has been revised since v1.0, nor how the Report MI portal presents the nil declaration for this agreement. Both sit with [email protected].

The same Schedule 5 deadline and default rules apply on RM6292, where UK Filing does prepare the monthly workbook — see RM6292 GCA MI reporting and what happens if you miss the GCA MI deadline.